DiBona & Associates
DiBona & Associates

Master the Art of Communication: Proven Strategies for Leaders to Inspire, Connect, and Succeed

16.03.23 03:34 PM By Noel DiBona

Two overlapping speech bubbles

Communication is the foundation of any good relationship, including those between business partners, employees, and customers. Effective communication helps build trust, respect, and understanding, leading to stronger, more productive relationships.

Over the years there have been many examples of business failure attributable to, at least in part, to poor communication.

      • The Enron scandal in the early 2000s was, in part, the result of poor communication between the company's executives and employees. Enron's executives engaged in fraud and other unethical practices, but employees did not speak up because they felt they could not communicate their concerns to senior management.
      • Nokia, once the world's largest mobile phone maker, lost its position of dominance in the industry due in part to poor communication. The company failed to anticipate the rise of the smartphone and the changing needs and preferences of consumers. In addition, the company's internal communication was fragmented and siloed, which made it difficult to respond to changes in the market.
      • Kodak, the photography company that once dominated the industry, filed for bankruptcy in 2012 due in part to poor communication. Kodak was slow to adapt to the rise of digital photography, and the company's internal communication was also criticized for being bureaucratic and slow-moving.
      • Blockbuster, the video rental chain, filed for bankruptcy in 2010 due in part to poor communication. The company was slow to adapt to the rise of streaming video and other digital technologies, and its internal communication was criticized for being hierarchical and resistant to change.
      • Target, the retail giant, suffered a major data breach in 2013 that exposed the personal information of millions of customers. The breach was partly due to poor communication between Target's IT department and senior management, which resulted in vulnerabilities in the company's systems going undetected and unaddressed.

Effective communication improves leadership by:

      • Facilitating goal setting and achievement. Without clear communication, employees may not fully understand what is expected of them, leading to confusion and decreased productivity. Effective communication helps to establish goals, clarify expectations, and ensure everyone is working towards the same objectives.
      • Enhancing decision making. Effective communication allows individuals to share their ideas and perspectives, leading to better decision making. When people feel heard and understood, they are more likely to contribute their best ideas, leading to more creative and effective solutions.
      • Improving productivity. When communication is clear and efficient, it reduces misunderstandings and mistakes, leading to increased productivity. Effective communication also ensures that tasks are completed efficiently, preventing delays and costly errors.
      • Boosting employee morale. When employees feel heard and valued, they are more likely to feel satisfied and engaged in their work. Effective communication can help boost employee morale, leading to higher levels of motivation and productivity.
      • Increasing customer satisfaction. Effective communication is critical to providing excellent customer service. When customers feel heard and understood, they are more likely to be satisfied with the product or service, leading to increased loyalty and repeat business.

What are the elements of effective communication?

      • Clarity: Clarity refers to the use of language that is easy to understand. It means avoiding jargon, slang, and complex terminology that may confuse the listener or reader.
      • Tone: The tone of voice used in verbal communication can convey a lot of information, such as emotions, attitudes, and intentions. A speaker's tone can be assertive, friendly, persuasive, or sarcastic, among others.
      • Active Listening: Active listening is the process of fully concentrating on what is being said and responding appropriately. It involves showing interest, asking questions, and providing feedback to the speaker.
      • Non-verbal communication: Non-verbal communication includes body language, facial expressions, gestures, and eye contact. It can add meaning to verbal communication and help to convey emotions and attitudes.
      • Feedback: Feedback is the response given by the listener or receiver of the message. It can be verbal or nonverbal, and it helps the speaker to know whether their message was received and understood.
      • Empathy: Empathy is the ability to understand and share the feelings of another person. It involves listening carefully, showing compassion, and responding appropriately to the speaker's emotions.
      • Respect: Respect is an important aspect of verbal communication. It involves treating others with dignity and showing consideration for their feelings and opinions.

How can you learn to communicate more effectively?

We utilize a neuroscience-based approach to help leaders improve their communication skills. The principles of neuroscience can help you communicate better by providing insights into how the brain processes information, and how people respond to different types of communication. Here are a few ways neuroscience principles can help you communicate better.

      • Understanding how the brain processes information: The brain processes information in different ways, depending on the context and the nature of the information. By understanding how the brain processes information, you can tailor your communication to make it more engaging and effective. For example, using visual aids, storytelling, or other techniques that activate different parts of the brain can make your message more memorable and impactful.
      • Emphasizing emotional connections: Neuroscience has shown that emotions play a significant role in decision-making and memory formation. By creating an emotional connection with your audience, you can make your message more memorable and compelling. You can achieve this by telling personal stories, using humor, or appealing to your audience's values and beliefs.
      • Using simple, clear language: Neuroscience has also shown that the brain processes information more efficiently when it is presented in a simple, clear manner. By using straightforward language and avoiding jargon and complex terminology, you can ensure that your message is easily understood and retained.
      • Paying attention to nonverbal communication: Nonverbal communication, such as facial expressions, gestures, and body language, plays a significant role in how people perceive and respond to communication. By paying attention to your own nonverbal cues and those of your audience, you can ensure that your message is received as intended.
      • Being mindful of attention span: Neuroscience has shown that people have limited attention spans, and that their ability to focus and retain information declines over time. By structuring your communication in a way that is concise and easy to follow, you can help your audience stay engaged and retain the key points of your message.